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Data privacy notice

When you use the TMF e.V. website www.tmf-ev.de, personal information, such as your IP address, is collected. TMF e.V.  is fully committed to treating your personal data responsibly and in accordance with applicable legislation, in particular the European General Data Protection Regulation (GDPR). This page is intended to inform you about the way data are processed in the context of our website.

 

Data controller

The data controller for this website in the context of the General Data Protection Regulation is:

TMF – Technologie- und Methodenplattform für die vernetzte medizinische Forschung e.V. (TMF Technology, Methods, and Infrastructure for Networked Medical Research)

Charlottenstrasse 42

10117 Berlin

Germany

Tel.: +49 (0)30 / 22 00 24 70

Email: datenschutz@tmf-ev.de


Data protection officer:


Dr. Markus Schneider
Munas- Consulting
Flotowstr. 3
15370 Fredersdorf
Germany

 

Type and purpose of data processing

Each time you visit a website, data are collected and exchanged. TMF e.V. automatically captures and stores data that your browser transfers to our server. These data include:

  • the type and version of your web browser (browser program)
  • the operating system used
  • the page accessed
  • the previously visited website (referrer URL)
  • the IP address of the device accessing the website
  • the time of the server query/request

TMF e.V. analyses these data solely for statistical purposes, with the aim of continuously improving the TMF e.V. website.

We do not share your data with third parties unless you have explicitly given your consent to do so, or where sharing such data is necessary to perform a contract with you, or to comply with statutory obligations. Even in these instances, your personal data are only shared for the purposes of safeguarding our legitimate interests, and where it can be assumed those legitimate interests are not overridden by your own legitimate interests.

Where you have provided your explicit consent, the lawful basis for data processing is Article 6 (1) a) GDPR. Where processing of personal data is necessary for contract performance, it is Article 6 (1) b) GDPR. In cases not covered by the preceding, the lawful basis is Article 6 (1) f) GDPR where our legitimate interest is the pursuit of our business interests, insofar as it can be assumed that such legitimate interest is not overridden by your legitimate interests.


Period of data storage

We only store your data for as long as they are needed for the purposes stated above. Should these purposes be fulfilled and/or statutory retention obligations have expired, we delete your personal data.

Rights of the data subject

As the data subject, i.e. the person whose data are being processed, you have certain rights. These are described in Chapter 3 of the GDPR. Specifically, you have the following rights:

  • You have the right to receive information from us on your personal data that we store, and how data are processed (right of access).
  • You have the right to demand rectification of incorrect personal data (right of rectification).
  • You have the right to demand the erasure of your data stored by us, if certain conditions specified in Article 17 GDPR apply (right of erasure).
  • You have the right to demand restriction of processing, should we currently not be permitted to erase your personal data due to statutory obligations (right to restriction of processing).
  • You have the right to object to our processing your data (right to object).
  • You have the right to demand the transfer of your personal data to another data controller without hindrance, where conditions specified by Article 20 GDPR apply (right to portability).
  • Should you have given your consent to the processing of your personal data, you have the right to withdraw this consent at any time (right to withdraw consent).
  • Where the lawful basis for data processing is Article 6 (1) f) GDPR (on account of our legitimate interest to pursue our business interests), you have the right to object to this processing. If we are then unable to provide compelling grounds for processing, then we will discontinue processing.
  • You have the right to lodge a complaint with the responsible supervisory authority at any time.


Use of cookies

Cookies are small text files that a web browser stores in a dedicated area on the client device (typically on the hard drive of your computer). The browser transfers the cookie back to the corresponding web server when it receives a server request. The TMF website stores the address of our website and basic information for the purpose of navigation support in such a cookie; this information could be used by third parties to determine the addresses of the website pages accessed, and the time our website was visited.  

Cookies can be managed via any browser. Most browsers are set to accept all cookies without asking the user. You are also able to browse our publicly accessible website pages if your browser is set to block cookies. However, to access protected pages that require a user login your browser must be set to allow cookies for as long as you are logged in. We recommend configuring your browser to delete cookies after the session has ended.  

The lawful basis for our use of cookies is Article 6 (1) f) GDPR. It is our legitimate interest to use cookies, as they enable us to modify and improve our website. We are therefore permitted to use cookies, except where our legitimate interest is overridden by your own legitimate interests. In these cases, we will terminate our use of cookies. In the context of cookies, you have the rights given above under Rights of the data subject.


Newsletter

TMF distributes a newsletter. You can register to receive the newsletter by entering your email address, or within the scope of user registration for our website (further information on data privacy in the context of user registration can be found under “Registration”). We store the email address that you provide to us in order to distribute the newsletter. The email address is used solely for this purpose and is not shared with any third party. By registering, you consent to us storing these data. You can withdraw your consent at any time and thereby unsubscribe from the newsletter. A corresponding function is provided directly in the newsletter.

 

Newsletter2Go:

If you wish to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you agree to the owner of the e-mail address provided and to receive the newsletter. We use the so-called double opt-in procedure to ensure that the newsletter is sent in an agreed manner. In the course of this procedure, the potential recipient can be added to a mailing list. The user then receives a confirmation e-mail to confirm the registration in a legally secure manner. Only if the confirmation takes place, the address is taken up actively in the distributor. We use these data exclusively for the dispatch of the requested information and offers. Newsletter2Go is used as newsletter software. Your data will be transmitted to Newsletter2Go GmbH. Newsletter2Go is prohibited from selling your data and from using it for purposes other than sending newsletters. Newsletter2Go is a German, certified supplier, which was selected after the requirements of the data security basic regulation and the Federal Law for Data Protection. Further information can be found here: https://www.newsletter2go.de/informationen-newsletter-empfaenger/. You can revoke your consent to the storage of data, e-mail address and their use to send the newsletter at any time, for example via the "Unsubscribe" link in the newsletter. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by inspecting our data protection declaration.


Registration

You are able to register as a TMF website user. By registering, you gain access to special content. The data that you provide to us during registration are stored solely for this purpose. We only store these data until you delete your account and revoke your registration. As a result, you are able to log in to our website even after a prolonged absence. You can change or delete your data at any time, and request information about your personal data that we store. In the context of these data, you have the rights listed under Rights of the data subject. To this end, please use the contact address provided in the members’ section of the website.


Use of external services

Our website incorporates services from external providers; consequently, these external providers also process your data.

Some pages of our website include YouTube videos. If you visit such a page, notification thereof is transferred to YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. This allows YouTube to collect information on your Internet behaviour, in particular when you are simultaneously logged into your Google account. YouTube also uses cookies. You can block the use of these cookies by changing your browser settings. Further information on YouTube’s data privacy policy is available at www.google.de/intl/de/policies/privacy. 

In addition, some pages of our website incorporate the microblogging service Twitter. This serves to make external content published by others on Twitter visible on our website. If you are logged into your Twitter account while using our site, Twitter may collect information on your user behaviour. Twitter Inc. is located at 1355 Market St., Suite 900, San Francisco, CA 94103, USA. Further information on Twitters’ data privacy policy is available at: www.twitter.com/privacy?lang=de.

Job application process

We regularly post current job offers at TMF e.V. and other relevant organisations on our website. Should you apply for a position at TMF e.V. via email, we will store your application documents for processing purposes. Should we offer you a position and conclude a contract of employment, we will continue to store your data. Should we decide to not offer you a position, we will delete your data six months after declining your application, unless there are legitimate interests for continued processing of your data.

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